Lydie Rosie Marjorie Marie Bugwondeen

• Manage medical insurance for employees, ensuring coverage is up-to-date, and addressing employee queries.
• Handle car fitness declarations and car insurance, ensuring compliance with regulatory requirements.
• Monitor and process road tax payments promptly to avoid penalties.
• Coordinate application procedures for foreign employees, including documentation and compliance.
• Prepare and process purchase orders for both local and international suppliers.
• Oversee front office reception, including welcoming visitors, and managing the visitors' logbook.
• Collect and deposit daily transactions while maintaining accurate records in the banking book.
• Track payments, and follow up on pending invoices.

Administrative and clerical duties. Customer Support Production Coordination Recordkeeping and Data Management Office Management Billing and Financial Assistance

• Manage and organise schedules, appointments, and meetings for managers or departments.
• Handle correspondence, including emails, phone calls, and letters.
• Prepare, format, and proofread documents, quotations, and invoices.
• Act as the first point of contact for clients, addressing inquiries about printing services and pricing.
• Process customer orders, ensuring all details (e.g., dimensions, color preferences, materials) are accurately recorded.
• Liaise with clients to confirm design approvals and deadlines.
• Communicate with the production team to ensure customer orders are on schedule.
• Track job progress and provide updates to customers and management.
• Assist in coordinating delivery or pick-up of completed orders.
• Maintain an organised filing system for orders, contracts, and other business documents.
• Update and manage databases related to client accounts, inventory, and sales.
• Order and manage office and production supplies, ensuring adequate stock levels.
• Coordinate maintenance or repair of office equipment and machinery.
• Prepare quotes, invoices, and receipts for clients.
• Monitor accounts receivable and follow up on unpaid invoices.

• Drafting and proofreading official correspondence.
• Performing research and compiling data as required.
• Assisting in special projects or initiatives.
• Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.